Anyone who has ever led a meeting knows how quickly it can descend into chaos. When competing opinions fly across the room not only can you lose control of the room, but you lose the point of your meeting and with it, productivity and workflow.
It could be an extra talkative group of employees, a heated discussion or a few individual with poor attention spans distracting the rest of the group. Whatever the reason, it is very easy for meetings to spiral out of control.
Here are 3 tips to keep your meetings on track and prevent them from turning into an absolute disaster.
- Change the setting
All too often, people become distracted in meetings and don’t contribute in a productive way because they are sick of the monotony of the windowless meeting room and being sandwiched between their coworkers on uncomfortable chairs.
Servcorp meeting rooms are premium meeting spaces which provide the highest standard of interior styling, the finest leather furniture, magnificent original artwork and marble surfaces.
First impressions are critical when it comes to meetings. Whether it is a regular work meeting or a pitch to new investors, a premium meeting space gives your pitch, presentation, workshop or training session the best chance of success.
High quality audio-visual and conferencing equipment only enhances the atmosphere in your meeting and makes it more engaging for those listening and encourages them to provide better input. If they are able to see and hear more clearly, they will engage more with your material.
The ‘wow’ factor will be enormous when you transport your weekly meetings to these meeting rooms. Each of these buildings are architectural wonders with magnificent views any way you look.
If you’re finding that you aren’t engaging with your workers and clients as best you can, then a change of scenery to one of these spaces is your solution.
- Plan, plan, plan
Having an agenda to your meeting is essential if you are hoping to have any control over what is going to happen over the minutes to follow.
An old fashioned handwritten or typed agenda with cues of what you intend to discuss is what is required.
Everyone should get a copy well in advance so they know the flow of the meeting and it ensures everyone remains focused on the matters at hand.
When you are planning your agenda, it is key to ask yourself the question “what do I want to gain from this meeting today?”
If you set out your objectives from the outset, your meeting will have a direction, it will have flow and more importantly it will generate results.
Planning also means knowing your audience. If you are gathering in a room a group of people who don’t know each other well, set aside some time for ice breaker activities so everyone can get to know each other. If the group are well known to one another, you will still have to set aside some time for small talk and pre-meeting chatter.
- When times up, times up
At times when the background noise amplifies and the meeting room crowd become restless, the point you are trying to make has been well and truly made and you have to go on to your next point.
Ending your meeting promptly and succinctly will ensure that everyone leaves with enough energy to process what they have just heard and put it into action.
There is nothing worse than boring a group of people into a sleep state because they won’t take away your key points and the time spent in the room will be all for nothing.
Taking control of a meeting can be hard, but having a plan, some key points, being succinct and hosting your meeting in a luxurious environment make for the best meetings possible.